Office Operation Assistant Manager

Company Overview

PrestigeCM is a specialized consulting firm providing premier Program and Construction Management services. We protect owner interests by delivering structured, detail-oriented, and reliable operational support for complex infrastructure projects.

Position Summary

We are seeking a proactive Consulting Operations Assistant Manager to anchor our day-to-day business functions. This multi-functional role is the backbone of our office, blending administration, financial support, HR coordination, and marketing. You will work directly with our project teams in a fast-paced environment where your organization ensures our clients’ success.

Key Responsibilities

• Operations & Admin: Lead office coordination, manage critical project documentation, and maintain internal filing systems.
• Accounting & Billing: Support financial health through meticulous invoice preparation, expense tracking, and data entry. Coordinate with vendors and project teams on billing milestones.
• HR Coordination: Manage employee onboarding, maintain personnel records, and ensure compliance with internal HR administrative processes.
• Strategic Communications: Assist in drafting professional presentations and marketing materials. Provide light support for company updates and digital documentation.

Skills & Qualifications

• Experience: 2–5 years of administrative, accounting, or operations experience preferred (AEC industry experience is a plus).
• Education: Bachelor’s degree in Business, Accounting, Engineering, or a related field preferred.
• Technical: Comfortable with office software, billing systems, and multitasking in a shifting small-business environment.
• Attributes: Extreme attention to detail, a problem-solving mindset, and the ability to work independently.

Additional Requirements

• Must be able to work on-site in San Francisco, CA.
• Valid US work authorization required (no visa sponsorship available).
• Local candidates preferred.

What We Offer

• Health insurance and 401(k) plan.
• Paid time off (PTO).
• Opportunity to grow within a dynamic consulting environment.

Compensation

$40,000 – $60,000 per year (commensurate with experience).

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How to Apply:
Please submit your resume along with a brief cover letter in the message field. Include your expected salary and details regarding your relevant experience.